Secrets of SharePoint
SharePoint Tips » All Tags » End User (RSS)

Browse by Tags

  • Take a Document Library Offline with SharePoint Workspace

    Corey Roth -Expert in Residence About to jump on a plane, but still have work to do on that proposal? Not a problem with SharePoint Workspace. Simply, go to the document library you are working on, click the Library tab in the Ribbon and then click the Sync to SharePoint Workspace button. After a few short moments, you'll have a copy of every file in your document library that is available for reading and editing. You are then free to catch your...

  • Using Custom Columns to Improve Search Results

    Categorizing content helps users effectively find documents within the site. This can be done via SharePoint through the use of custom columns or meta data. Create these columns at the global level of the site collection and add them to the required content types. The document libraries or lists associated with these content types will then inherit these custom columns. These custom columns can also be set as required fields. For example, you may...

  • Using Dashboards to Quickly Communicate

    For an Intranet, determining key company metrics and showing them graphically can help keep staff focused on the same goals. SharePoint provides a Key Performance Indicator (KPI) web part which is set up by default in a site created using the Reports template. This web part is also available in other site templates such as Team / Collaboration. Setup a KPI list and a data source such as Excel, a SharePoint list or any external data source to hold...

  • Adding List Items using PowerShell

    SharePoint 2010 offers over 500 new cmdlets that we can use to automate the SharePoint 2010 environment through Windows PowerShell. The cmdlets go as deep as SPWeb, everything beyond SPWeb requires additional scripting, such as adding fields, views and items. Here’s an example showing how to add an item to the Announcements list in SharePoint 2010: $spWeb = Get-SPWeb -identity http : // SP $spList = $spWeb . GetList ( “ Lists / Announcements...

  • Printer Friendly in SharePoint

    SOS Member David Lozzi A customer recently complained that when they printed lists the printout didn't include the quick launch, which is great, but it did include things like the bread crumbs and tool bar. It is quite simple to complete. I updated one of our product's core features to include this code; however it can be done in a few easy steps. In the end, you want to get the following code into the site or onto a page The Code <style...

  • SharePoint & Outlook - 3 Simple Quick wins for End Users

    SOS Member JWalsh Easy, efficient ways to access SharePoint (MOSS 2007) content from Outlook: 1) Set up RSS Feeds for lists or blogs . This way when someone adds to a list or blog, you don't have to get the email alerts to fill up your inbox. You will just see that there is a new item in a folder in Outlook and can preview it in there! You can set this up for a particular view in a list too. How : In SharePoint go to the list you want to monitor...

  • Search Results at Your Fingertips

    Kenneth Lo -Expert in Residence As everyone in your organization starts adopting document collaboration using SharePoint 2010, instead of email attachments, the ability to quickly and accurately search for the right information has become even more critical. The search box in the upper right corner of SharePoint 2010 requires little explanation. Let’s, however, further streamline our lives by enabling document search straight from your desktop...

  • Validate the form data when items are created

    Mattias Karlsson -Expert in Residence In SharePoint 2010, you are able to create simple rules to validate the data inserted by the end users before saving a new item. These Validation Rules are created on a per-list basis and are using the same type of formulas to validate the data as when you created calculated columns. A simple example would look like this: =[Discount]<[Cost] which would send an alert to the end user if the column Cost is less...

  • Mapping Drives to Document Libraries

    Kenneth Lo -Expert in Residence Certain applications, including Microsoft Visual Studio, require the files to be saved to a disk drive. How delighted would you be if I revealed how to use SharePoint document libraries as mapped drives? Let’s find out! 1. Open Windows Explorer 2. Right-click on My Computer 3. Click on Map network drive 4. Pick a drive letter 5. In the Folder field, fill in the URL of your document library 6. You are done and...

  • Managing Project Tasks from Outlook

    Kenneth Lo -Expert in Residence It is time to bust out my PMP (Project Management Professional) hat. Many people have a love-hate relationship with MS Project. This great product indeed packs many neat features. However, this long list of options may also intimidate some end-users who merely need to make simple updates. We all know SharePoint is awesome, and it of course has a solution for us! You can easily create a Project Task List, which is essentially...

  • Enable alerts on search results

    Mattias Karlsson -Expert in Residence Search Alerts allow end users to get an alert when a specific search result is changed or updated. This makes it possible for them to “monitor” changes on specific topics. The alerts can be sent either as an e-mail or as an SMS text message. Although Search Alerts are disabled by default, they can be enabled from the Administration page of your Search Service Application. In the System settings section...
    Filed under:

  • Enable folder creation on a list

    Niklas Goude -Expert in Residence You can enable folder creation on a list in SharePoint 2010 using PowerShell. Simply store an instance of an SPList Object, set the EnableFolderCreation property to $true, and update the SPList object. PS > $spWeb = Get-SPWeb http : // sp01 / site PS > $spList = $spWeb . GetList ( "http://sp01/site/Lists/MyList" ) PS > $spList . EnableFolderCreation = $true PS > $spList . Update () ReTweet this...

  • Reuse customized Web Parts

    Mattias Karlsson -Expert in Residence You will sometimes want to reuse a customized Web Part at different sites. An example of this could be the Content Query Web Part that you could customize to show aggregate content from different sites. If this customized Web Part could be useful in different sites, or at different locations, it can be exported and then stored in the Web Part Gallery. This is how to do this. (Note, not all Web Parts can be exported...

  • A Friendlier World (of Document Management) Using SharePoint Metadata and Views

    Kenneth Lo -Expert in Residence Misplaced your documents that are stored in a file structure that is 10-folder deep? Tired of deciding which particular folder this document belongs to? Go folder-less! A more user-friendly approach is to employ no (or fewer) folders, and use views to manage our files instead. You are then allowed to have up to two levels of groupings and a wide variety of sorts and filters to refine the views. You will need a bit more...

  • Uploading Multiple Files with Drag and Drop

    Kenneth Lo -Expert in Residence A nice enhancement in SharePoint 2010 is the multiple document upload functionality. Now you may drag and drop files directly into a newer Internet Explorer browser (IE 8+) and have these files uploaded to your SharePoint list. When you are cranking away with 50 applications open, this little trick will save you some time! ReTweet this Tip!
1 2 Next >
Idera SharePoint Reviews SMBology, Inc. Rackspace Hosting Sponsored by Idera and SharePoint Reviews and SMBology and EPCGroup.net
Copyright 2011 SecretsOfSharePoint.com. All rights reserved.