Secrets of SharePoint

May 2012 - SharePoint Tips

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  • Find info faster with Metadata navigation in SharePoint

    Metadata navigation is a new feature in SharePoint 2010 that allows you to quickly find and filter content in large document libraries. End users will get a new navigation pane in the left-hand side navigation of the document library when they enable the Metadata navigation. The entries displayed in the pane are the columns that are specified in the Metadata Navigation settings. Clicking on any of the items in the navigation panel of the document...

  • Sync Users' Info from Active Directories in SharePoint

    You can sync User information from the User Directory Store. Simply, use the Set-SPUser cmdlet and use the SyncFromAD switch parameter to enable syncing. PS > Set-SPUser -Identity powershell\user3 ` >> -Web http : // sp01 -SyncFromAD ReTweet this Tip!

  • Create templates of your lists in SharePoint

    Some SharePoint lists could be useful to reuse at other locations in your SharePoint environment. Customized SharePoint lists can easily be created as templates so the customized list will be available when other users are creating new lists. You can browse the List, select the List tab in the Ribbon, and click List settings to create a template of a list in SharePoint 2010. ,. Under Permissions and Management, you will find Save list as a template...

  • Add users to Groups in SharePoint

    You can add an existing SharePoint User to a group using the Set-SPUser cmdlet. Simply specify the group using the Group parameter as shown in the example below. PS > Set-SPUser -Identity powershell\user3 ` >> -Web http : // sp01 -Group "Design" ReTweet this Tip!

  • Find information about Farm configurations in SharePoint

    You can use the Get-SPFarmConfig cmdlet to retrieve global settings for the local farm. The cmdlet returns information for items that are not on the SPFarm Object. PS > Get-SPFarmConfig WorkflowBatchSize : 100 WorkflowPostponeThreshold : 15 WorkflowEventDeliveryTimeout : 5 DataFormWebPartAutoRefreshEnabled : True ASPScriptOptimizationEnabled : True ReTweet this Tip!

  • Restrict creations of new content in site collections in SharePoint

    If a site collection is growing to large or you for other reasons want to prevent users from adding new content, you can set a site collection lock on the site so that only existing content can be modified. This can be done either using PowerShell or from Central Administration. In SharePoint 2010 you find this setting in Central Administration by going to Application Management and Site Collection, quotas and locks. ReTweet this Tip!

  • Set Web Applications outgoing email address in SharePoint

    You can use PowerShell to set a Web Applications outgoing email address and SMTP Server. Simply use the Set-SPWebApplication cmdlet. PS > Set-SPWebApplication -Identity http : // SP01 ` >> -OutgoingEmailAddress mail @ domain.com ` >> -SMTPServer ex01.domain.com ReTweet this Tip!

  • Watch out for unlimited amounts of versions in SharePoint

    SharePoint offers versioning of documents and items and for document libraries we are able to have both minor and major versions. Each version of a document, both minor and major version is stored in the content database as a full version. This means that a 10MB PowerPoint presentation that has 10 versions is using 100 MB in your content database. Combine that with a number of draft versions and a lot of documents we can save much storage by limit...

  • Find information about your Web Applications in SharePoint

    A simple and effective way of finding information about your Web Applications is by using the Get-SPWebApplication cmdlet. Simply enter the cmdlet name to list all Web Applications in your farm. PS > Get-SPWebApplication If you want to display specific properties, use the Select-Object cmdlet. PS > Get-SPWebApplication | Select-Object Name , Url ReTweet this Tip!

  • Using "Send To" to Route Document in SharePoint

    Documents are not always created in the location where they should finally be routed to. For example, documents may be created in one site but routed to a different site for final review by clients or customers. This can be easily achieved in SharePoint 2010 via simple short cut menus that can be set up for a document library. This is done by enabling the content organizer features and configuring ‘send to’ connections from central administration...

  • Find information faster with Metadata navigations in SharePoint

    Metadata navigation is a new feature in SharePoint 2010 that allows you to quickly find and filter content in large document libraries. End users will get a new navigation pane in the left-hand side navigation of the document library when they enable the Metadata navigation. The entries displayed in the pane are the columns that are specified in the Metadata Navigation settings. Clicking on any of the items in the navigation panel of the document...

  • Sync Users Information from Active Directories in SharePoint

    You can sync User information from the User Directory Store. Simply, use the Set-SPUser cmdlet and use the SyncFromAD switch parameter to enable syncing. PS > Set-SPUser -Identity powershell\user3 ` >> -Web http : // sp01 -SyncFromAD ReTweet this Tip!

  • Create a template of your list in SharePoint

    Some SharePoint lists could be useful to reuse at other locations in your SharePoint environment. Customized SharePoint lists can easily be created as templates so the customized list will be available when other users are creating new lists. You can browse the List, select the List tab in the Ribbon, and click List settings to create a template of a list in SharePoint 2010. ,. Under Permissions and Management, you will find Save list as a template...

  • Add existing users to Groups in SharePoint

    You can add an existing SharePoint User to a group using the Set-SPUser cmdlet. Simply specify the group using the Group parameter as shown in the example below. PS > Set-SPUser -Identity powershell\user3 ` >> -Web http : // sp01 -Group "Design" ReTweet this Tip!

  • Add new service application pools in SharePoint

    You can use the New-SPServiceApplicationPool cmdlet to create new Web service application pools in IIS. PS > New-SPServiceApplicationPool -Name “ AppPool ” ` >> -account ( Get-SPManagedAccount domain\account ) ReTweet this Tip!
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