September 2011 - SharePoint Tips

Mattias Karlsson -Expert in Residence Search scopes is a way to define a subset of information to make the search result more accurate. The can be very useful when you want to enable searches in a specific content source or for a specific type of content. Search scopes are in SharePoint 2010 created at the Search Service application. Go to Application Management -> Manage Service applications and click on your Search Service Application. On the...

Mattias Karlsson -Expert in Residence When content databases had grown too large or if you for other reasons want to move a site collection or collections from on content database to another you can use the stsadm operation mergecontentdbs. The stsadm command allows you to either move all site collections from one content database to another of use an xml-file as input file with all the sites that should be moved. The xml-file needs to be in the same...

Mattias Karlsson -Expert in Residence In some occasions such as archiving or when moving sites between content databases it is possible to set site collections to read-only. By setting the site collection to read only users are still able to browse and access the content but it will not be possible to add or change content. This can be done using PowerShell to automate it in e.g. a lifecycle plan for site collection but can also be done using Central...

Mattias Karlsson -Expert in Residence Authoritative Pages are a way for administrators to tweak search results. When adding Authoritative Pages, the relevancy ranking of a search result is calculated by how many clicks from the Authority Page the sites are located. These pages can then be designated in four different ways: most authoritative, second-level authoritative, third-level authoritative, or non-authoritative. Managing these Authority Pages...

Mattias Karlsson -Expert in Residence An easy way to improve the search relevancy in SharePoint is to use Keywords and Best Bets, which are created by the Site Collection Administrator as a way to promote important information to end users. For example, you might know that a common search query for employees is the word “benefits” to help them find out the different benefits for an employee. But since the word “benefits” is...

Niklas Goude -Expert in Residence You can return a list showing all SharePoint Users that are member of a specific group by using the Get-SPUser cmdlet. The example below shows how to list all SharePoint Users that are member of the “Viewers” group in the Site http://sp01. PS > Get-SPUser -Web http : // SP01 -Group "Viewers" UserLogin DisplayName --------- ----------- POWERSHELL\spadmin POWERSHELL\SPADMIN POWERSHELL\user1...

Niklas Goude -Expert in Residence You should use the Get-SPUser cmdlet when you want to retrieve a list of all SharePoint Users in a specific Site. The example below sets the search criteria to a specific Web PS > Get-SPUser -Web http : // SP01PS UserLogin DisplayName --------- ----------- POWERSHELL\spadmin POWERSHELL\SPADMIN SHAREPOINT\system System Account POWERSHELL\user1 User1 ReTweet this Tip!

Niklas Goude -Expert in Residence You can add a Secondary Site Collection Administrator to a Site Collection using the Set-SPSiteAdministrator cmdlet followed by the SecondaryOwnerAlias parameter. The example below demonstrates how to set the user “powershell\user1” as secondary Site Collection Administrator. PS > Set-SPSiteAdministration -Identity http : // SP01 ` >> -SecondaryOwnerAlias powershell\User1 ReTweet this Tip!