SharePoint Tips

Authoritative Pages are a way for administrators to tweak search results. When adding Authoritative Pages, the relevancy ranking of a search result is calculated by how many clicks from the Authority Page the sites are located. These pages can then be designated in four different ways: most authoritative, second-level authoritative, third-level authoritative, or non-authoritative. Managing these Authority Pages can be done at the Search Service Application...

An easy way to improve the search relevancy in SharePoint is to use Keywords and Best Bets, which are created by the Site Collection Administrator as a way to promote important information to end users. For example, you might know that a common search query for employees is the word “benefits” to help them find out the different benefits for an employee. But since the word “benefits” is commonly used in pages and documents...

With the “Import Spreadsheet” feature in SharePoint, you can take an existing Microsoft Excel spreadsheet and convert it into a SharePoint list. This is particularly useful when you have a lot of data in a spreadsheet that you want to import into SharePoint, or if you need to create a new list that should contain a lot of columns. This makes it easier to use the first row in your spreadsheet and type the name of your columns. When importing...

You can control the lock state of a Site Collection by using the Set-SPSiteAdministration cmdlet. There are four levels of LockState available: Unlock - Sets the site collection to unlock NoAdditions - No new content can be added as only updates and deletions are allowed Readonly - Sets the site collection to read-only Noaccess - Sets the site collection to unavailable to all users You can set the LockState to “NoAdditions” if you want...

One common business requirement is to direct various tasks to a user’s supervisor(s) for approval, feedback or review. For most organizations, the supervisor’s or manager’s information is stored in Active Directory. The Active Directory fields can be integrated into SharePoint via the user profile import service. With SharePoint 2010 Designer, a new out-of-the-box feature is the ability to query Active Directory fields that are imported...

If you don’t want users to be able to delete a specific SharePoint 2010 list, you can disable list deletion using Windows PowerShell. The example below demonstrates how to disable deletion of the tasks list on a Web site: PS > $spWeb = Get-SPWeb http : // SP01.powershell.nu PS > $spList = $spWeb . Lists [ "Tasks" ] PS > $spList . AllowDeletion = $false PS > $spList . Update () PS > $spWeb . Dispose () ReTweet this Tip...

You can create custom permission levels in SharePoint 2010 using Windows PowerShell. Start by creating a new object of the type Microsoft.SharePoint.SPRoleDefinition. Then, add a name and description and set the base permissions that you want to use: PS > $spWeb = Get-SPWeb http : // SP01.powershell.nu PS > $perm = New-Object Microsoft.SharePoint.SPRoleDefinition PS > $perm . Name = "Custom Permissions" PS > $perm . Description...